By-Laws
MONARCH QUILTERS BY-LAWS
Article I – GENERAL
Section 1 – Name
The name of the organization shall be the Monarch Quilters.
Section 2 – Purpose
This organization was formed in 1987 to promote the preservation of the great heritage
of quilting, to educate and encourage members in the quilting arts, to encourage high
standards of excellence in quilting and related arts, and to stimulate interest in quilting in
the community.
Article II – MEMBERSHIP
Section 1 – Definition
A member is one whose current dues are paid. Membership shall not be restricted on
the basis of race, nationality, sex, age, religion or geographic boundaries.
Section 2 – Dues
Annual dues, to be determined by the Board of Directors, shall be payable in advance
on or before January each year. For one’s name to appear in the Membership Directory,
dues must be received by December of the previous year.
Section 3 – Benefits
The newsletter at no charge.
Free participation in Monarch Quilter meetings.
Participation in the Block of the Month program and Challenge.
Section 4 – Restrictions
A member may not give away or sell the Membership Directory. Membership
information cannot be used or shared for any purpose other than Monarch Quilters
business. Failure to adhere to this directive may result in an expulsion from Monarch
Quilters.
Each member agrees, as a condition of membership, to release and waive any claim he
or she has or may have against Monarch Quilters, its officers, employees, committee
members or agents arising out of or related to the member’s participation in the
activities of Monarch Quilters or arising out of any action taken by Monarch Quilters or
its Board of Directors to discipline or expel any member or officer.
Section 5 – Participation
Members are responsible for:
Familiarizing themselves with the By-Laws and Policies and Procedures.
Making and wearing a name tag at each meeting. A pattern is in the Membership
Directory.
If purchased, wearing the official membership pin designed for members only.
Article III – OFFICERS
Section 1 – Elected Officers
The elected officers of Monarch Quilters shall be President, two Vice-Presidents,
Secretary, and Treasurer.
Section 2 – Duties of Officers
President
The president shall:
Preside at all General, Executive Committee and Board Meetings.
Prepare a written agenda for each General Meeting.
Become familiar with the By-Laws of Monarch Quilters.
Attend and conduct General Meetings according to Robert’s Rules of Order.
Sign checks in absence of the Treasurer.
Conduct monthly Executive Committee and Board Meetings as needed.
Two Vice-Presidents
The two Vice-Presidents shall be responsible for sharing Programs and Workshop
Committees. These Co-Chairs will divide responsibilities as needed and notify the
Executive Committee of their plans at the first Executive Committee meeting of the year.
And shall:
Decide which one of them will preside in the absence or at the request of the President.
Be Chairs of the Programs and Workshops Committee and oversee these duties.
Form a committee of additional members at their discretion.
Submit a budget for approval.
Contact and contract members or non-members for Programs and Workshops.
Work with the facilities to ensure availability of appropriate dates.
Reserve accommodation for out-of-town instructors when requested.
Assist Program and Workshop instructors with any set-up, tear-down or meals.
Provide timely monthly information to the Newsletter and Publicity Chair.
Keep accurate financial records.
Be responsible for an appropriate thank you gift for the outgoing President.
Secretary
The Secretary shall:
Record the proceedings of all Executive, General and Board meetings.
Provide copies of said minutes to the membership to be published in the newsletter.
Prepare general correspondence as requested by the President.
Treasurer
The Treasurer shall:
Maintain financial records.
Pay regular expenses.
Reimburse officers and committee chairs for expenses upon presentation of receipts
signed by person requestion refund.
Prepare and present a Treasurer’s Report to be published in the newsletter.
Obtain and/or renew sales tax license and file all applicable reports.
Present a proposed budget for approval by the February Executive Committee meeting.
All expenditures not in the approved budget must subsequently be approved by the
Executive Committee before payment may be made.
For Quilt Show:
Provide cash bank for Registration Desk and Boutique.
At closing of each day, count money from Registration Desk and Boutique, leaving each
with the amount of the original bank for the next day. Money should be counted in the
presence of a second party, who shall sign the deposit slip.
Registration Desk and Boutique income should be tracked separately.
Pay all approved expenses.
Section 3 – Election of Officers
Election of officers shall be in November of each year. Officers shall serve for a one-
year term and their term shall begin January 1. No member shall be eligible to serve
more than four consecutive terms in the same office.
Section 4 – Vacancies
A vacancy in the office of President shall be filed by one of the Vice-Presidents.
Subsequent vacancies on the Executive Committee shall be filled by appointment of the
Board of Directors.
Section 5 – Executive Committee
The Executive Committee of Monarch Quilters shall consist of President, two Vice-
Presidents, Secretary, Treasurer, and Immediate Past President.
Section 6 – Board of Directors
The Board of Directors of Monarch Quilters shall consist of the Executive Committee
and the Chair of each Standing Committee.
Section 7 – Nominating Committee
The Executive Committee shall appoint a Nominating Committee Chair by August 1 of
each year. The Chair shall form a committee of three additional members who shall
present its report at the October General Meeting. The Nominating Committee will
present a slate of officers and Committee Chairs to the membership by the October
meeting.
Article IV – STANDING COMMITTEES
Section 1 – Standing Committees
The Standing Committees are: Audit, Block of the Month, Challenge, Community
Projects (North and South, Directory, Historian, Holiday Party, Hospitality, Membership,
Newsletter, Publicity, Programs and Workshops (chaired by the two Vice-Presidents),
Quilt Show, and Sunshine.
Section 2 – Duties of Standing Committee Chairs
Notify the President of all committee meetings.
Submit a budget to the Treasurer within the first three weeks of January.
Attend meeting of the Board of Directors.
Transfer committee files to their successor.
Be responsible for keeping the newsletter editor advised of pertinent information.
Article V – APPOINTED COMMITTEES
Section 1 – Appointed Committees
The Appointed Committees are: Advertising, Newsletter, Refreshment, Website, UFO,
Challenge, and Quilts in the Park.
Section 2 – Duties of Appointed Committee Chairs
Notify the President of all committee meetings.
Submit a budget to the Treasurer within the first three weeks of January.
Transfer committee files to their successor.
Be responsible for keeping the newsletter editor advised of pertinent information.
Article VI – MEETINGS
Section 1 – General Meetings
General meetings will be held on the second Monday of each month. Business
meetings shall begin promptly at 9:15 AM with the program to being no later than 10:45
AM.
Refreshments and social time shall be from 9:00 AM to 9:15 AM.
The meeting place shall alternate between Salida/Poncha Springs and Buena Vista.
Other meeting places may be arranged with the approval of the Executive Committee.
The agenda of the General Meeting will be finalized at the Executive Committee
meeting held prior to the General Meeting. Members with agenda items for inclusion
should submit, in writing, said items to the Executive Committee.
Visitors ae welcome to the General meetings and workshops. However, there will be an
additional charge to non-members for workshops.
Section 2 – Executive Committee Meetings
The Executive Committee shall meet as needed with the date and time to be decided by
the President.
Section 3 – Board of Directors Meetings
Meetings of the Board of Directors shall be held as needed or requested by Board
members
Article VII – DISSOLUTION OF MONARCH QUILTERS
In the event it becomes necessary to dissolve Monarch Quilters, the Board of Directors
shall decide the dissolution process. Monies in the treasury, after all debts are paid,
shall be used to further the concept of quilting within the state of Colorado, as
determined by the Board of Directors.
Article VIII – AMENDMENTS OF BY-LAWS
These By-Laws may be amended at any time by a majority vote of members present at
a scheduled General Meeting, provided the amendment has been published in one
issue of the newsletter prior to the membership vote.
Approved and Adopted 6/9/2025
Article I – GENERAL
Section 1 – Name
The name of the organization shall be the Monarch Quilters.
Section 2 – Purpose
This organization was formed in 1987 to promote the preservation of the great heritage
of quilting, to educate and encourage members in the quilting arts, to encourage high
standards of excellence in quilting and related arts, and to stimulate interest in quilting in
the community.
Article II – MEMBERSHIP
Section 1 – Definition
A member is one whose current dues are paid. Membership shall not be restricted on
the basis of race, nationality, sex, age, religion or geographic boundaries.
Section 2 – Dues
Annual dues, to be determined by the Board of Directors, shall be payable in advance
on or before January each year. For one’s name to appear in the Membership Directory,
dues must be received by December of the previous year.
Section 3 – Benefits
The newsletter at no charge.
Free participation in Monarch Quilter meetings.
Participation in the Block of the Month program and Challenge.
Section 4 – Restrictions
A member may not give away or sell the Membership Directory. Membership
information cannot be used or shared for any purpose other than Monarch Quilters
business. Failure to adhere to this directive may result in an expulsion from Monarch
Quilters.
Each member agrees, as a condition of membership, to release and waive any claim he
or she has or may have against Monarch Quilters, its officers, employees, committee
members or agents arising out of or related to the member’s participation in the
activities of Monarch Quilters or arising out of any action taken by Monarch Quilters or
its Board of Directors to discipline or expel any member or officer.
Section 5 – Participation
Members are responsible for:
Familiarizing themselves with the By-Laws and Policies and Procedures.
Making and wearing a name tag at each meeting. A pattern is in the Membership
Directory.
If purchased, wearing the official membership pin designed for members only.
Article III – OFFICERS
Section 1 – Elected Officers
The elected officers of Monarch Quilters shall be President, two Vice-Presidents,
Secretary, and Treasurer.
Section 2 – Duties of Officers
President
The president shall:
Preside at all General, Executive Committee and Board Meetings.
Prepare a written agenda for each General Meeting.
Become familiar with the By-Laws of Monarch Quilters.
Attend and conduct General Meetings according to Robert’s Rules of Order.
Sign checks in absence of the Treasurer.
Conduct monthly Executive Committee and Board Meetings as needed.
Two Vice-Presidents
The two Vice-Presidents shall be responsible for sharing Programs and Workshop
Committees. These Co-Chairs will divide responsibilities as needed and notify the
Executive Committee of their plans at the first Executive Committee meeting of the year.
And shall:
Decide which one of them will preside in the absence or at the request of the President.
Be Chairs of the Programs and Workshops Committee and oversee these duties.
Form a committee of additional members at their discretion.
Submit a budget for approval.
Contact and contract members or non-members for Programs and Workshops.
Work with the facilities to ensure availability of appropriate dates.
Reserve accommodation for out-of-town instructors when requested.
Assist Program and Workshop instructors with any set-up, tear-down or meals.
Provide timely monthly information to the Newsletter and Publicity Chair.
Keep accurate financial records.
Be responsible for an appropriate thank you gift for the outgoing President.
Secretary
The Secretary shall:
Record the proceedings of all Executive, General and Board meetings.
Provide copies of said minutes to the membership to be published in the newsletter.
Prepare general correspondence as requested by the President.
Treasurer
The Treasurer shall:
Maintain financial records.
Pay regular expenses.
Reimburse officers and committee chairs for expenses upon presentation of receipts
signed by person requestion refund.
Prepare and present a Treasurer’s Report to be published in the newsletter.
Obtain and/or renew sales tax license and file all applicable reports.
Present a proposed budget for approval by the February Executive Committee meeting.
All expenditures not in the approved budget must subsequently be approved by the
Executive Committee before payment may be made.
For Quilt Show:
Provide cash bank for Registration Desk and Boutique.
At closing of each day, count money from Registration Desk and Boutique, leaving each
with the amount of the original bank for the next day. Money should be counted in the
presence of a second party, who shall sign the deposit slip.
Registration Desk and Boutique income should be tracked separately.
Pay all approved expenses.
Section 3 – Election of Officers
Election of officers shall be in November of each year. Officers shall serve for a one-
year term and their term shall begin January 1. No member shall be eligible to serve
more than four consecutive terms in the same office.
Section 4 – Vacancies
A vacancy in the office of President shall be filed by one of the Vice-Presidents.
Subsequent vacancies on the Executive Committee shall be filled by appointment of the
Board of Directors.
Section 5 – Executive Committee
The Executive Committee of Monarch Quilters shall consist of President, two Vice-
Presidents, Secretary, Treasurer, and Immediate Past President.
Section 6 – Board of Directors
The Board of Directors of Monarch Quilters shall consist of the Executive Committee
and the Chair of each Standing Committee.
Section 7 – Nominating Committee
The Executive Committee shall appoint a Nominating Committee Chair by August 1 of
each year. The Chair shall form a committee of three additional members who shall
present its report at the October General Meeting. The Nominating Committee will
present a slate of officers and Committee Chairs to the membership by the October
meeting.
Article IV – STANDING COMMITTEES
Section 1 – Standing Committees
The Standing Committees are: Audit, Block of the Month, Challenge, Community
Projects (North and South, Directory, Historian, Holiday Party, Hospitality, Membership,
Newsletter, Publicity, Programs and Workshops (chaired by the two Vice-Presidents),
Quilt Show, and Sunshine.
Section 2 – Duties of Standing Committee Chairs
Notify the President of all committee meetings.
Submit a budget to the Treasurer within the first three weeks of January.
Attend meeting of the Board of Directors.
Transfer committee files to their successor.
Be responsible for keeping the newsletter editor advised of pertinent information.
Article V – APPOINTED COMMITTEES
Section 1 – Appointed Committees
The Appointed Committees are: Advertising, Newsletter, Refreshment, Website, UFO,
Challenge, and Quilts in the Park.
Section 2 – Duties of Appointed Committee Chairs
Notify the President of all committee meetings.
Submit a budget to the Treasurer within the first three weeks of January.
Transfer committee files to their successor.
Be responsible for keeping the newsletter editor advised of pertinent information.
Article VI – MEETINGS
Section 1 – General Meetings
General meetings will be held on the second Monday of each month. Business
meetings shall begin promptly at 9:15 AM with the program to being no later than 10:45
AM.
Refreshments and social time shall be from 9:00 AM to 9:15 AM.
The meeting place shall alternate between Salida/Poncha Springs and Buena Vista.
Other meeting places may be arranged with the approval of the Executive Committee.
The agenda of the General Meeting will be finalized at the Executive Committee
meeting held prior to the General Meeting. Members with agenda items for inclusion
should submit, in writing, said items to the Executive Committee.
Visitors ae welcome to the General meetings and workshops. However, there will be an
additional charge to non-members for workshops.
Section 2 – Executive Committee Meetings
The Executive Committee shall meet as needed with the date and time to be decided by
the President.
Section 3 – Board of Directors Meetings
Meetings of the Board of Directors shall be held as needed or requested by Board
members
Article VII – DISSOLUTION OF MONARCH QUILTERS
In the event it becomes necessary to dissolve Monarch Quilters, the Board of Directors
shall decide the dissolution process. Monies in the treasury, after all debts are paid,
shall be used to further the concept of quilting within the state of Colorado, as
determined by the Board of Directors.
Article VIII – AMENDMENTS OF BY-LAWS
These By-Laws may be amended at any time by a majority vote of members present at
a scheduled General Meeting, provided the amendment has been published in one
issue of the newsletter prior to the membership vote.
Approved and Adopted 6/9/2025
Policies
MONARCH QUILTERS
POLICIES & PROCEDURES
All Committee Chairs
Report to and are responsible to the Executive Committee.
Advise President prior to each general meeting if a committee report will be given.
Provide Newsletter Editor with committee news by the 20th of the month prior to publication.
Provide receipts to Treasurer for all reimbursements.
Provide a written report of the year’s activities with comments and advisories to successor.
Audit Committee
A yearly audit of the organization’s financial records will be conducted during January.
The Nominating Committee chooses a Chair, the Chair chooses two others. Every effort should be made to maintain one member of the previous committee.
Block of the Month
Select project and procedures for the entire year.
Keep, exchange or donate blocks.
Monthly or bi-monthly
Announce culmination activity at start of project.
Provide patterns to members through the monthly newsletter.
Challenge
Select project, completion date, ribbons and/or prizes. Cash awards are discouraged.
Announce details to membership at January General Meeting.
Promote and encourage members to participate by newsletter and meeting announcements.
Facilitate voting and award prizes.
Hang all entries at the quilt show.
Directory/Advertising
Have directory printed.
Have directory distributed to all members at January meeting in South area and February meeting in the North area. Mail to out-of-towners no later than January 20. Avoid mailing the directory to members who live locally.
Solicit advertising for newsletter and directory by e-mail, phone or in person, no later than December 1.
Rates set by Executive Committee.
Any non-quilt related business advertising is acceptable, i.e., restaurants, resale shops, etc.
No pro-rating. Payment for calendar year only.
Only members receive a copy of the membership directory.
Historian
Keep the scrapbooks.
Take pictures of Show & Tell items at the General Meetings. Appoint photographer if unable to take photos.
Take pictures of the entries displayed in the quilt show.
Cut clippings of interest to/of MQ members from local newspapers.
Holiday Party
Form committee to assist with the following duties:
Make party favors.
Decorate tables (or ask members to decorate a table).
Assist with auction.
Determine how to handle food for the party.
Prepare and run auction or program and activities. Auction duties follow:
Reserve date with auctioneer.
Determine recipient of the auction funds.
Announce to membership at October and November General Meetings. Request donation items.
Provide donors with card for item description and starting price.
Record buyers, final bids and collect payments.
Present auctioneer with thank you card, including token of appreciation.
Hospitality
Greet guests, have guest book signed with name and address, provide name tag and give Guest Info card to visitor.
Keep a book with names and addresses of guests.
Appoint members to welcome guests and introduce them to guild activities and to other members.
Send cards to guests who attend MQ meetings.
After the first visit, collect a fee of $5.00 from non-members who continue to come without joining.
Membership
Receive membership fees and take member photograph for newsletter and directory.
Membership is January-December. After February, a partial year is pro-rated at $3 per month.
Membership is for individuals only.
Maintain membership roster.
Add new members as they pay membership fee.
Provide information for directory after December 15.
Provide new members with a current directory. Point out features of the directory, particularly the name tag pattern and by-laws. If interested in current BOM or previous newsletters, introduce them to those committee chairs.
Provide notices for newsletter.
October/November/December – Provide form for renewing membership.
Provide new member information for each newsletter, including photo and bio, if applicable.
Maintain supply of membership pins.
Sell pins to members only for $5.
Adhere to policy. Members may buy a replacement pin, but it is unacceptable for members to buy pins to give or trade with non-members.
Transfer income and source breakdown to Treasurer.
Newsletter
Compile written articles sent in by officers, committee chairs and members. Ask for those articles by the 20th of the month prior to publication.
Publish advertising.
Type newsletter. Each newsletter should contain:
President’s message
Names and addresses of new members
Change of address for current members
Information about the programs for the next two meetings
List of materials needed for the next two workshops
Birthday wishes to members
Treasurer’s Report
Information about quilt shows and other quilting activities that may be of interest to the membership
No editorials
Reporter’s contributions
E-Mail newsletter to members only by the first of the month of the meeting. A quilt related advertiser who is not a member may receive January’s copy of the newsletter.
Exchange copies of newsletter with other quilt groups.
Work with the Membership Chair to keep current list of addresses of all members.
Any member may have quilted related ads in the newsletter.
Non-members may advertise quilt related items for $5.00 per issue.
Publicity
Obtain information about programs to be presented at MQ meetings and provide information to area newspapers and radio station.
Information to include time and place of the meeting, short bio of speaker and pertinent workshop info.
Newspapers: Chaffee County Times, Mountain Mail, Herald Democrat, Fairplay Flume
Local radio stations and for the quilt show only.
Quilt Show
Establish steering committee.
Determine dates and location.
Set chairs for sub-committees.
Publicity
Budget
Boutique
Set Up, Hanging and Take Down
Security if needed
Volunteer Scheduling
Signage
Other committees as needed
Oversee and advise sub-committee chairs.
Refreshments
Monthly refreshment committee members should arrive by 8:15 to help set up. Refreshments are to be ready by 9:00 am. Refreshment committee members are asked to help clean the kitchen and take down any set up.
Keep updated copies of the refreshment signup sheet. Keep one copy with the supply box.
Make sure all refreshment supplies are available in the current necessary quantities. Supplies paid by MQ.
Maintain communication with set up committee as to their responsibility to set up and clean kitchen.
Provide newsletter editor with refreshment committee names each
month.
Sunshine
Send card to people in need of cheer – Sympathy, Thinking of You, Get Well, no birthday.
Make Sunshine announcement at monthly MQ meeting.
Workshops
Register at meetings or by mail with Vice-Presidents/Program Chair.
Workshops are filled on a first come, first serve basis.
Workshop fees are required at the time of registration to reserve your space in the workshop.
There will be no refunds unless the workshop has been cancelled.
For any paid workshop, members pay a maximum fee of $25 and non-members pay a minimum of $5 more than members.
Members conducting workshops may be paid a maximum of $150.00 plus reimbursement of expenses.
All class materials and patterns must adhere to international property laws.
Revised, October 2018
POLICIES & PROCEDURES
All Committee Chairs
Report to and are responsible to the Executive Committee.
Advise President prior to each general meeting if a committee report will be given.
Provide Newsletter Editor with committee news by the 20th of the month prior to publication.
Provide receipts to Treasurer for all reimbursements.
Provide a written report of the year’s activities with comments and advisories to successor.
Audit Committee
A yearly audit of the organization’s financial records will be conducted during January.
The Nominating Committee chooses a Chair, the Chair chooses two others. Every effort should be made to maintain one member of the previous committee.
Block of the Month
Select project and procedures for the entire year.
Keep, exchange or donate blocks.
Monthly or bi-monthly
Announce culmination activity at start of project.
Provide patterns to members through the monthly newsletter.
Challenge
Select project, completion date, ribbons and/or prizes. Cash awards are discouraged.
Announce details to membership at January General Meeting.
Promote and encourage members to participate by newsletter and meeting announcements.
Facilitate voting and award prizes.
Hang all entries at the quilt show.
Directory/Advertising
Have directory printed.
Have directory distributed to all members at January meeting in South area and February meeting in the North area. Mail to out-of-towners no later than January 20. Avoid mailing the directory to members who live locally.
Solicit advertising for newsletter and directory by e-mail, phone or in person, no later than December 1.
Rates set by Executive Committee.
Any non-quilt related business advertising is acceptable, i.e., restaurants, resale shops, etc.
No pro-rating. Payment for calendar year only.
Only members receive a copy of the membership directory.
Historian
Keep the scrapbooks.
Take pictures of Show & Tell items at the General Meetings. Appoint photographer if unable to take photos.
Take pictures of the entries displayed in the quilt show.
Cut clippings of interest to/of MQ members from local newspapers.
Holiday Party
Form committee to assist with the following duties:
Make party favors.
Decorate tables (or ask members to decorate a table).
Assist with auction.
Determine how to handle food for the party.
Prepare and run auction or program and activities. Auction duties follow:
Reserve date with auctioneer.
Determine recipient of the auction funds.
Announce to membership at October and November General Meetings. Request donation items.
Provide donors with card for item description and starting price.
Record buyers, final bids and collect payments.
Present auctioneer with thank you card, including token of appreciation.
Hospitality
Greet guests, have guest book signed with name and address, provide name tag and give Guest Info card to visitor.
Keep a book with names and addresses of guests.
Appoint members to welcome guests and introduce them to guild activities and to other members.
Send cards to guests who attend MQ meetings.
After the first visit, collect a fee of $5.00 from non-members who continue to come without joining.
Membership
Receive membership fees and take member photograph for newsletter and directory.
Membership is January-December. After February, a partial year is pro-rated at $3 per month.
Membership is for individuals only.
Maintain membership roster.
Add new members as they pay membership fee.
Provide information for directory after December 15.
Provide new members with a current directory. Point out features of the directory, particularly the name tag pattern and by-laws. If interested in current BOM or previous newsletters, introduce them to those committee chairs.
Provide notices for newsletter.
October/November/December – Provide form for renewing membership.
Provide new member information for each newsletter, including photo and bio, if applicable.
Maintain supply of membership pins.
Sell pins to members only for $5.
Adhere to policy. Members may buy a replacement pin, but it is unacceptable for members to buy pins to give or trade with non-members.
Transfer income and source breakdown to Treasurer.
Newsletter
Compile written articles sent in by officers, committee chairs and members. Ask for those articles by the 20th of the month prior to publication.
Publish advertising.
Type newsletter. Each newsletter should contain:
President’s message
Names and addresses of new members
Change of address for current members
Information about the programs for the next two meetings
List of materials needed for the next two workshops
Birthday wishes to members
Treasurer’s Report
Information about quilt shows and other quilting activities that may be of interest to the membership
No editorials
Reporter’s contributions
E-Mail newsletter to members only by the first of the month of the meeting. A quilt related advertiser who is not a member may receive January’s copy of the newsletter.
Exchange copies of newsletter with other quilt groups.
Work with the Membership Chair to keep current list of addresses of all members.
Any member may have quilted related ads in the newsletter.
Non-members may advertise quilt related items for $5.00 per issue.
Publicity
Obtain information about programs to be presented at MQ meetings and provide information to area newspapers and radio station.
Information to include time and place of the meeting, short bio of speaker and pertinent workshop info.
Newspapers: Chaffee County Times, Mountain Mail, Herald Democrat, Fairplay Flume
Local radio stations and for the quilt show only.
Quilt Show
Establish steering committee.
Determine dates and location.
Set chairs for sub-committees.
Publicity
Budget
Boutique
Set Up, Hanging and Take Down
Security if needed
Volunteer Scheduling
Signage
Other committees as needed
Oversee and advise sub-committee chairs.
Refreshments
Monthly refreshment committee members should arrive by 8:15 to help set up. Refreshments are to be ready by 9:00 am. Refreshment committee members are asked to help clean the kitchen and take down any set up.
Keep updated copies of the refreshment signup sheet. Keep one copy with the supply box.
Make sure all refreshment supplies are available in the current necessary quantities. Supplies paid by MQ.
Maintain communication with set up committee as to their responsibility to set up and clean kitchen.
Provide newsletter editor with refreshment committee names each
month.
Sunshine
Send card to people in need of cheer – Sympathy, Thinking of You, Get Well, no birthday.
Make Sunshine announcement at monthly MQ meeting.
Workshops
Register at meetings or by mail with Vice-Presidents/Program Chair.
Workshops are filled on a first come, first serve basis.
Workshop fees are required at the time of registration to reserve your space in the workshop.
There will be no refunds unless the workshop has been cancelled.
For any paid workshop, members pay a maximum fee of $25 and non-members pay a minimum of $5 more than members.
Members conducting workshops may be paid a maximum of $150.00 plus reimbursement of expenses.
All class materials and patterns must adhere to international property laws.
Revised, October 2018
